DoIT Project Management Advisor
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Stage 5: Close
 
 
Activities

 

What it is How to Templates/
Examples
 
 
How to: Conduct Post Project Review

Recommended actions and strategies
The table below describes actions and strategies you can perform at a post-project review.

 

What to do

How to do it

1

Compile key review data

 

Compare initial baseline estimates with final values. The difference between initial and final indicates improvement areas. Standard data to analyze include:

  • budget, staffing, schedule & milestones
  • scope changes, work & rework effort
  • quality targets, risks realized & missed

2

Prepare for post-project review meeting

 

 

 

Use the Communications, Organizational & Student Initiatives (COSI) department for help in meeting preparation. Follow normal meeting guidelines:

  • Contact standard post-project review facilitator
  • Contact standard post-project review scribe
  • Select participants and inform them about the review process.
  • Reserve a room, usually off-site or not typically project-associated

3

Prepare and distribute survey

Work with review facilitator to create a survey for the project team. Results will be used in post-project review session.

Analyze, summarize, and distribute survey results prior to post-project review session.

4

Conduct post-project review session

The review facilitator moderates post project review session. Scribe records meeting discussions and resolutions. An effective agenda includes:

  • Review of summary information
  • Discuss what went well
    • group ranking of most important
    • for the future, plan to continue things done right
  • Discuss what could have been improved
    • group ranking of most important
    • for the future, plan to prevent things done wrong
  • Discuss risk management
    • Effective mitigation strategies
    • Risks missed
    • Risks identified but not realized
  • Discuss lessons learned

5

Document and archive post-project review material

Build permanent record of lessons learned.

  • Scribe produces project review report.
  • Participants review and approve report
  • Scribe publishes project review report on DoIT intranet.

Project manager ensures post-project review material is appropriately archived

Distribute key results of post-project review:

  • Brown bag seminars
  • Presentations to quality groups
  • Presentations at technical seminars

 

 

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Updated June 1, 2006 - v1.1