DoIT Project Management Advisor
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Stage 4: Execute & Control
 
 
Activities

 

What it is How to Templates/
Examples
 
 
How to: Manage Roles

Recommended actions and strategies
Here are the key activities for managing project roles.

 

What to do

How to do it

1

Create an environment that permits team members to excel

  • Build team identity.
  • Advocate for team members
  • Lead by example
  • Conduct team sessions to improve communications and facilitate identifying and resolving issues.
  • Organize team-building activities.
  • Don’t take things too seriously – some fun is OK
  • Provide reward and recognition systems.

2

Assume the role of a coach by providing feedback and helping to train team members

  • Identify the training activities needed to improve team member skills.
  • Secure appropriate training.
  • Provide feedback and appraise team performance

3

Set clear goals and ensure accountability and ownership when delegating responsibilities

  • Establish clear goals and roles
  • Allocate work properly and ensure accountability
  • Engender project ownership in team members
  • Establish practices of good communications and good will
  • Delegate

4

Continually monitor and evaluate team performance and plan for staff changes

  • Determine if the project roles or responsibilities have changed
  • Determine if different project staffing levels are needed
  • Evaluate suitability and performance of team members

5

Manage changes in project staffing

  • Make the business case with sponsor to obtain or release project staff.
  • Obtain required staff or release unnecessary staff.
  • Update the project roles and responsibilities.
  • Update the project schedule and budget.

Caution:  Adding staff to a project is also a risk to the project. It takes time to absorb the new staff and requires additional management time.

 

 

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Updated February 1, 2006 - v1.0