DoIT Project Management Advisor
Conceptualize
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Execute & Control
Close Project
 
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Stage 4: Execute & Control

  About
Overview

 

 

 

 

 

  • Overview
    • Creates and delivers the end product or service.
    • Executes the tasks in the schedule.
    • Relies heavily on the plans from the Plan Stage to control the project.
    • Expends most of the project resources.
  • 1. Hold Project Team Kick-Off Meeting
  • What is it
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    This Kickoff Meeting brings team members together to review the Project Plan and to discuss the management methods to be used in the Execute and Control Stage.
  • 2. Manage Project Execution
    • 2.1 Manage scope & requirements
    • What is it
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      This activity controls what is and what is not included in the project based on the scope and requirements defined in the Project Charter.

      When the deliverables change during the course of the project the current budget and deadlines are adjusted to reflect the additional work. The new estimated cost, effort and duration become the approved baseline for the project.  

      Managing changes to project scope and requirements is guided by the change management process in the Change Management Plan.
    • 2.2 Manage roles
    • What is it
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      This activity ensures the project is effectively staffed and  the project team is motivated to do the assigned work.  Role management activities include:
      • Building and managing (leading) the entire team
      • Developing team member skills to enhance performance
      • Adjusting staff to meet changing situations
    • 2.3 Manage schedule
    • What is it
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      Managing the project schedule is an ongoing activity to make sure the project is meeting deadlines and providing deliverables on time.

      The project schedule is used to monitor progress and keep the project on track. When significant variances occur, the schedule is updated and appropriate actions are taken.
    • 2.4 Manage budget
    • What is it
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      Managing the project budget is an ongoing activity that answers the question: “Are we spending what we expected to spend based on how the project is proceeding?” The goal is to keep costs within the budget estimates. This requires monitoring all costs associated with the project and taking corrective actions when variances occur.

      During the Planning Stage an agreed-upon baseline budget is created for the project. The project manager uses this baseline to track expenditures and measure the performance of the project. 
  • 3. Control the project
    • 3.1 Manage communications
    • What is it
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      Managing communications makes sure that everyone involved and interested in the project is kept informed.

      Information is made available to appropriate audiences at the appropriate time as defined in the Communication Plan developed in the Planning Stage.

      Key Project communications include:
      • Project Team progress reports to the project manager describing project accomplishments and revised estimates of work to be completed.
      • Project Status Reports to the project sponsor and other relevant audiences to measure the health and progress of the project against the project plan.
    • 3.2 Control quality
    • What is it
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      Controlling quality ensure that project deliverables and processes comply with quality standards. Quality control and assurance activities work to eliminate the causes of unsatisfactory results.  

      The project manager implements the quality control and quality assurance activities outlined in the Quality Management Plan.
    • 3.3 Control issues
    • What is it
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      The issue manager implements the issue management process outlined in the Issue Management Plan.
    • 3.4 Control change
    • What is it
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      The project manager implements the change management process outlined in the Change Management Plan.
    • 3.5 Manage risks
    • What is it
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      The project manager implements the risk management process outlined in the Risk Management Plan. The project manager monitors the risk plans to ensure the plans are being executed successfully. New risks are assessed on a regular basis and incorporated into the plan.
    • 3.6 Manage procurement
    • Under construction – Target date to be determined
  • 4. Prepare for Support Transition
  • Under construction – Target date to be determined
  • 5. Accept project
    • What is it
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      This activity formally acknowledges that all deliverables from the Execute and Control Stage are completed, accepted, and approved by the project sponsor and the project customers. It acknowledges the successful hand-off of the product or service to the customer.

      Formal acceptance and approval signifies that the project is essentially over and is ready for the Close Stage.

     

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    Updated March 15, 2007 - v2.2